Writing a project charter in WPS Writer offers a simple yet powerful way to establish a project’s foundation
A well-structured project charter serves as a foundational document that aligns stakeholders, secures approval, and guides the team throughout the project lifecycle
First, launch wps office下载 Writer and create a new, empty file
Opt for a clear, business-appropriate typeface like Calibri, Arial, or Helvetica, and use 11 or 12-point size to ensure ease of reading
Place the project’s official title at the top, center-aligned and formatted in bold to draw immediate attention
Below the title, include the date of creation and the name of the project sponsor or manager
Doing so ensures responsibility is clear and helps readers understand the project’s origin and purpose
Next, create a section titled Project Overview
Within this segment, summarize the project’s essence using one or two tightly written paragraphs
Detail the reasons behind the project, the issue it addresses, and the anticipated outcomes or value it will generate
Write in simple, accessible terms to guarantee comprehension by everyone involved—from frontline staff to senior leaders
After the overview, move on to outlining the project’s key goals
List these as bullet points for clarity and ease of reference
Every goal must follow the SMART criteria: specific, measurable, attainable, aligned, and deadline-driven
Replace ambiguous goals with precise metrics—for instance, shift from “increase sales” to “grow quarterly revenue by 15% by December 31”
Precise objectives make it possible to measure advancement, identify gaps, and validate results without ambiguity
In the next section, outline the project scope
Clearly state what is included in the project and, just as importantly, what is excluded
Defining boundaries minimizes unauthorized additions that often derail timelines and inflate costs
Use phrases like “The project will include…” and “The project will not include…” to make boundaries unmistakable
Where relevant, list all anticipated outputs—like PDF reports, web applications, or workshop kits—and detail their format, version, and volume
Create a separate heading labeled “Key Stakeholders” to list all involved parties
Include all relevant parties: internal teams, clients, suppliers, regulatory bodies, or executive sponsors
Include their roles and levels of involvement
Doing so prevents confusion about who to contact and what each person is accountable for
Add a simplified schedule highlighting key phases and deadlines
Avoid micro-level task lists—focus instead on the major phases: initiation, execution, review, and go-live
Where tasks rely on others, indicate those relationships with a short note
This provides a visual sense of the project’s rhythm without overwhelming the reader with granular details
Create a labeled subsection titled “Budget Overview” to present cost projections clearly
Give a total projected cost and itemize it under headings like staffing, technology, materials, and professional development
If the budget is still being finalized, indicate that it is preliminary and subject to change upon further review
Transparency here builds trust and prepares stakeholders for financial expectations
Conclude with a clearly marked “Signatures and Approval” segment
At the bottom of the document, leave space for signatures and printed names of the project sponsor, project manager, and key stakeholders
Next to each signature, include a field indicating when the document was formally approved
This formalizes commitment and serves as documentation that all parties have reviewed and agreed to the charter’s contents
Apply consistent visual standards across every section to project professionalism and clarity
Apply larger, bolded headers—like 14 pt or 16 pt—to separate each major part of the document
Apply consistent margins and spacing
Run the spell and grammar checker via the “Review” ribbon to eliminate typos and grammatical inaccuracies
Have a peer or team member read through the charter to ensure it’s understandable and covers all critical elements
Use a standardized naming convention like “ProjectCharter_[ProjectName]_[Date]” and deposit the file in a shared network drive or cloud folder visible to all contributors
A project charter is not a static document; it may evolve as the project progresses, but a strong initial version sets the tone for success