Managing large Excel files in WPS Office can be challenging due to slow response times if not handled properly. To ensure reliability and consistent performance, it is essential to follow a set of best practices tailored to WPS Spreadsheets. First, always save your file in the .xlsx extension rather than the older .xls format. The newer format uses compression and is much better at handling large datasets, which reduces file size and improves load times.
Additionally, avoid embedding excessive styling such as excessive colors, thick outlines, or complex rule sets across entire columns, as these significantly slow down recalculations and visual display.
Minimize the use of recalculating formulas like OFFSET, especially in large datasets. These functions refresh on any modification, which can cause long wait times. Instead, opt for static values where possible or use non-volatile alternatives. Similarly, replace complex array expressions with named ranges or summary tables when applicable, as they are more memory efficient and easier for WPS to manage.
Break large workbooks into smaller, related files. If a single workbook contains independent tables, consider splitting them into individual workbooks and linking them using cross-file links or WPS’s data connection features. This reduces the memory footprint and allows you to open only the necessary sheets when needed. Use external files such as TXT files and connect to them via WPS’s Get External Data feature instead of pasting large amounts of raw data directly into the spreadsheet.
Remove any blank rows and unused columns. Even if they appear empty, they may contain invisible styles that waste resources. Select the full blank region, right click, and choose Delete to clear entirely them. Also, clear any data entries that are no longer needed, as empty cells with formatting still count toward the file’s size.
Enable manual calculation mode in WPS Spreadsheets by going to Calculation > Set to Manual. This blocks instant recalculations after every edit, which is particularly beneficial when working with massive formula grids. Trigger calculations manually by pressing F9 when you need an update. This minor adjustment can significantly boost performance.
Use data filters and pivot tables to review trends instead of manual searching. Pivot tables collapse massive data efficiently and allow real-time slicing without altering the original data. They also minimize use of complicated expressions and help maintain data integrity. Always keep your raw data clean, properly formatted in a structured range, and avoid cell merging, as they block filtering.
Regularly audit your file for invalid connections, redundant entries, or mismatched formats. Use wps office下载’s Search and Replace to identify and fix faulty data. Also, validate data using validation criteria to prevent users from entering that could lead to calculation errors.
Backup your files consistently and use version control. WPS offers auto-save and online synchronization features; make sure they are activated to prevent data loss. Additionally, save dated copies of your file with version numbers to monitor evolution over time. Avoid sharing large files via email; instead, upload them to file-sharing platforms and share access links to minimize size.
Finally, keep your WPS Office software updated. Newer versions often include performance improvements, bug fixes, and improved RAM handling for large files. Running outdated software can lead to frequent freezes. By following these practices strictly, you can ensure peak efficiency, minimize mistakes, and ensure that your large Excel files remain reliable within WPS Office.