WPS Office offers a powerful batch printing feature that allows users to print multiple documents at once without having to open each file individually
This tool is a game-changer for office workers, educators, and clerical staff dealing with high-volume printing tasks like reports, receipts, slideshows, or data sheets
Using batch printing helps you cut down on hours spent handling individual files and minimizes mistakes caused by skipping or misprinting documents
Start by organizing all target files into one centralized directory to simplify selection and avoid confusion
Open WPS Office and navigate to the main menu
The “Batch Printing” function may reside under “Utilities,” “Print Options,” or “Advanced Tools”—check these locations based on your WPS build
After the batch interface loads, you’ll be presented with a button to import documents
Use the “Add Files” or “Add Folder” buttons to load your target documents into the queue
For bulk selection, use the Ctrl key to pick individual documents or click “Add Folder” to automatically include every supported file type within that location
Once imported, the documents appear in a sequential list showing the exact order of printing
To reorder the print queue, simply drag any document to a new position, or delete unwanted entries by highlighting them and pressing “Remove”
Verify that the printer is online, has sufficient paper, and is set to the right output mode
Set unified options for page ranges, resolution, color mode, double-sided printing, and paper dimensions across all files
WPS Office allows you to apply these settings uniformly across all files, ensuring consistency in output
Not all document types are eligible for batch printing—check the accepted formats before proceeding
.DOCX), Excel (.XLS
If any of the files you’ve added are in an unsupported format, they will be skipped during the printing process
Preemptively transform non-standard documents into recognized formats to prevent printing interruptions
Confirm your choices and click “Start Printing” to begin the batch
Each file is processed silently in sequence: opened, printed, then closed, all without user interaction
Allow several minutes for completion, especially when printing dozens of large reports or presentations
Track the printing status live on the screen, and stop the process anytime with the “Pause” or “Cancel” button
Batch printing in WPS Office is not only efficient but also helps maintain organization
If you need handouts for a presentation, combine every relevant file into one print job to preserve the logical flow
This eliminates the need to manually sort through files on your desktop or in your downloads folder
Automation ensures every selected file is processed, minimizing human oversight
Create custom templates for your most common print jobs and recall them instantly
Perfect for HR teams printing monthly payslips, teachers grading assignments, or accountants generating invoices
Store your profile under a descriptive name, then recall it instantly without reconfiguring settings each time
Ultimately, WPS Office’s batch printing is a powerful asset for anyone who prints multiple documents regularly
Whether you’re printing lecture notes, project proposals, or bank statements, batch printing makes the entire process faster and cleaner
Once you grasp its capabilities, you’ll save hours, prevent misprints, and always get your documents printed exactly as intended